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If you’re planning group travel to Latin America—whether it’s a family trip to Bogotá, a student group flying to Medellín, or a corporate team heading to Central America—Avianca Airlines is one of the most reliable carriers you can choose. The airline is especially popular for group travel because it offers strong connectivity across Colombia, Central America, and South America, with competitive fares and customer-friendly group policies.

Avianca’s group booking program is designed for 10 or more passengers traveling on the same route and date. Once your group qualifies, you gain access to several benefits that individual tickets don’t offer, including fare protection, flexible name deadlines, and a dedicated group support desk to manage changes, deposits, and seat coordination.

In this complete guide, you’ll learn how Avianca group bookings work, what the policies include, how to submit a group request, how fares and deposits are handled, and the best ways to save money when booking group travel.

To get quick assistance or a discounted group quote, you can also speak directly with a group specialist anytime at +1-833-894-5333.

Quick Answer Box

“You can book Avianca Airlines Group Travel by requesting a group quote for 10 or more passengers, paying a deposit to secure the fare, adding traveler names before the deadline, and ticketing the booking within the required timeframe. Avianca provides fare protection, flexible naming rules, a dedicated support desk, and custom group fares for schools, corporate travel, weddings, sports teams, and more.”

What Avianca Group Travel Includes

Avianca offers several advantages that make group travel easier, more flexible, and often more affordable. One of the biggest benefits is group fare protection. Once your group accepts a fare quote and pays the deposit, that fare is locked in for every traveler—no matter how prices change later.

Another major advantage is the pay-later deposit option, which gives you time to organize your group and finalize payment without losing seats. You don’t have to pay the full amount upfront.

Avianca also allows flexible name submission, meaning you can add or change names before ticketing without penalties. This is extremely helpful for school groups, tour operators, and teams that need time to finalize their roster.

A dedicated group booking support team is assigned to your reservation and assists with special requirements, documentation, or seating coordination. Speaking of seats—the airline helps ensure the entire group sits together whenever possible, especially on flights to and from Latin America’s busiest hubs.

Some groups—like sports teams, school groups, and wedding parties—also get assistance with special baggage requests or oversized equipment. With these features combined, Avianca becomes one of the most convenient airlines for group travel throughout North and South America.

Avianca Group Booking Policy

1. Group Size Requirements

To qualify for Avianca’s group program, you need at least 10 passengers traveling on the same flight segment, same date, and same route. Mixed itineraries are not allowed for qualification—the group must share a common route structure.

2. Fare Structure

Avianca assigns a fixed fare to all members of the group. These fares may be higher than promotional fares shown online, but they include added flexibility and payment advantages. The price you receive depends on the route, travel dates, season, and seat availability. Importantly, once your group accepts the fare quote and pays the deposit, the price is locked in until final ticketing.

3. Deposit Rules

A deposit is required to secure your group’s seats. The amount varies based on the destination, total fare value, and travel season. In many cases, deposits are non-refundable, but some fare types allow partial refunds. Your specialist will clarify the exact terms before payment.

4. Name Submission Rules

Avianca does not require names at the time of booking. Instead, you provide full names only before ticketing. Name corrections or changes are allowed until the group is ticketed, which is extremely helpful for large teams or student groups. After the tickets are issued, changes may result in fees or may not be allowed depending on the fare class. For international travel, the airline requires names exactly as they appear on passports.

5. Ticketing Deadlines

Most Avianca group bookings must be ticketed 21–30 days before departure. Full payment must be completed before the airline issues any tickets. If your group delays ticketing beyond the deadline, Avianca may increase the fare or release the seats.

6. Seat Assignment

Avianca makes every effort to seat your group together. Group reservations often include standard seat assignments at no cost. If the group wants premium or preferred seats, additional fees may apply. Early name submission helps secure better seating arrangements.

How to Book Avianca Airlines Group Travel

Step 1: Submit a Group Request

Start by submitting a group travel request through Avianca’s Group Booking portal or by contacting a group desk or travel specialist. Provide details such as travel dates, number of passengers, destinations, and flexibility.
For faster processing, you can call +1-833-894-5333 and get instant help.

Step 2: Receive Group Fare Quote

Avianca will send you a customized fare quote, usually valid for 24–72 hours. This gives you time to compare group fares with individual ticket prices online. Most travelers accept the group fare because of the added protection and flexible payment options.

Step 3: Confirm Booking & Pay Deposit

Once you agree to the fare, you confirm the reservation by paying the deposit. This locks the seats and ensures the fare remains fixed for everyone.

Step 4: Provide Passenger Names

Closer to the travel date, you’ll submit the full list of traveler names. Double-check spelling and passport details before ticketing to avoid issues later.

Step 5: Final Ticketing & Payment

Before the deadline, pay the remaining balance. Avianca will issue e-tickets (ETKT) or PDF confirmations for each traveler. At this point, the group reservation becomes finalized.

Best Types of Groups for Avianca Group Booking

Avianca’s group booking policy works especially well for corporate teams, who benefit from flexible names and central billing. School trips and academic groups enjoy the ability to finalize names later.

Church and mission groups regularly fly with Avianca due to strong connectivity in Latin America.

Sports teams appreciate the baggage assistance and the ease of keeping everyone seated together.

Wedding groups and large families find Avianca helpful for coordinating special requests or multi-city itineraries.

Avianca is also favored by tour operators, travel clubs, music and band groups, and Latin America travel planners due to its extensive network and consistent pricing.

Tips to Save Money on Avianca Group Travel

To get the best possible group fare, try booking 45–90 days before departure, when fare inventory is more favorable. Avoid peak seasons such as Christmas, Carnival, and major Latin American holidays.

Consider comparing departures from Bogotá vs. Medellín, as fare levels often vary significantly. If needed, request multi-city itineraries, which sometimes provide better pricing.

If your initial quote seems high, ask the group desk for a reconsideration or fare match. Using connecting flights instead of nonstop routes can also reduce overall ticket costs.

For the lowest price guaranteed, you can consult a group travel expert at +1-833-894-5333.

Comparison Table: Avianca Group Booking vs. Regular Booking

Top Routes Where Avianca Group Booking Works Best

Avianca specializes in group travel for routes from major U.S. cities such as Miami (MIA), New York (JFK), and Los Angeles (LAX) to major Colombian destinations including Bogotá (BOG), Medellín (MDE), and Cali (CLO).

Group booking works well for USA → Central America routes and all domestic Colombian connections. The airline also offers smooth connections onward to Peru, Brazil, and Ecuador, making it a practical choice for multi-country tours.

FAQ

What qualifies as an Avianca group booking?
A reservation with 10 or more passengers on the same route and date.

Does Avianca offer group discounts?
Yes, but discounts depend on route, travel season, and availability.

Is a deposit required for group reservations?
Yes, deposits secure the fare and seats.

Can I change names in Avianca group bookings?
Yes, before ticketing. After ticketing, fees may apply.

How do I get a group fare quote?
Submit a request online or call +1-833-894-5333 for instant pricing.

What happens if fewer than 10 people travel?
The booking may lose group status, and fare changes may apply.